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With direct supervision by the Director of Research Operations and Administration in the Department of Emergency Medicine at Brigham and Women’s Hospital, this role will provide grants management support in the preparation of grant proposals, monitoring and processing transactions of project expenses, invoicing contracts and submission of required reports for designated awards. The Department of Emergency Medicine’s research portfolio includes traditional clinical research as well as humanitarian-focused research conducted in collaboration with the Harvard School of Public Health’s Harvard Humanitarian Initiative.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1.   Support the grant proposal and reporting process throughout all stages of the grant life cycle
2.   Prepare and assist with grant application submissions:

• • Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, DoD, HHS, NASA, USAID, foundation, international agencies, industry.
  • Preparing budgets with input from investigators
  • Completing sponsor forms
  • Providing feedback to investigators on regulatory and procedural aspects of a grant
  • Liaising with Partners Healthcare Research Management and Brigham and Women's Hospital Compliance office on proposal review and complexities
  • Working under short deadlines

3.   Maintaining familiarity with sponsor (e.g., NIH) and Partners Research Management policies and procedures
4.   Prepare contract requests, purchase orders and eChecks as needed
5.   In coordination with Research Finance, assist with contract billing and receivables
6.   Verify research compliance with specific areas (human subjects research, cost shares, travel policies)
7.   Generate financial reports, present updates, update tracking sheets, and conduct financial analysis
8.   Regular and ad hoc reporting on proposals, awards, spending, deficits and other key metrics upon request
9.   Manage salary allocations across budgets and grants
10. Reconcile accounts and resolve financial discrepancies
11. Work with Partners Research Management, Partners CTO and Partners Innovations offices to manage                   lifecycle of research awards and contracts
12. Work with HHI staff and faculty, and Finance and Grant Administration partners at Harvard T. H. Chan                   School of Public Health to manage joint grants, resources, and subcontracts
13. Assumes additional responsibilities as assigned, including NIH audits
14. Performs other duties as assigned

QUALIFICATIONS: Bachelor's Degree

ESSENTIAL SKILLS:

Minimum 3 years of experience in academic research grants administration. Five plus years of experience preferred. 

Must possess ability to thrive in a high-volume, deadline-driven, team-oriented environment. Must be able to coordinate multiple activities simultaneously and have the judgment, flexibility, responsiveness to reprioritize to accommodate emergency requests. Must possess ability to learn quickly, retain knowledge and work with confidence.

Additional Requirements:

• Requires independent and strong organization and communication skills and customer service focus.
• Requires rapid or timely responses to requests
• Attention to detail a must as well as ability to accurately prioritize workflow
• Working knowledge of Microsoft Excel, Access, Word and Adobe Acrobat computer applications.
• Understanding of modern web-based applications and systems
• Excellent verbal and written communication/interpersonal skills
• Must be accurate, organized and able to work with large amount of financial data
• Ability to follow directions with minimal supervision
• Ability to use algebra to create calculations to find an unknown quantity
• Ability to collaborate effectively with clinicians, researchers and administrators
• Ability to collaborate effectively with international colleagues

Access the posting on the Brigham and Women's Hospital Career Portal and search using the Job Number: 3146101

The Program Manager for the Harvard Humanitarian Initiative Executive Negotiation Project (HHI ENP) serves as the primary administrative and program management resource for this new and exciting program.

The Harvard Humanitarian Initiative Executive Negotiation Project - Advanced Strategies for Humanitarian Leaders is a program designed by HHI to advance field level innovation and advanced leadership development. The program aim is to enhance organizational performance and equip humanitarian practitioners at multiple levels to plan and engage in humanitarian negotiations at the local, regional, and international levels, and to operationalize principled humanitarian action in complex environments.

The HHI ENP is a 24-month program funded by USAID aiming to enhance the capacity of humanitarian leaders to engage creatively and productively with local and national organizations, including political actors and armed groups, and to develop strategic and tactical approaches to better advance the aims of principled humanitarian action. This will be accomplished by creating a unique academic partnership with USAID and with field leaders and organizations to bridge the gap between theory and practice.

The HHI ENP will work with USAID to create a dynamic online and onsite community of learning and practice by implementing three distinct programmatic activities serving different groups of participants:

1. Negotiation Strategies for Senior Leaders in the Field: Providing strategies and approaches for senior executive humanitarian leaders, focusing on responsible leadership and negotiation across sectors;
2. Humanitarian Access Negotiation for Frontline Leaders: Proven advanced negotiation training programs for local humanitarian leaders, focusing on operational challenges and dilemmas, as well as developing the capacity of national staff;
3. The Humanitarian Design Lab (HDLab): Creating a learning partnership between academic organizations, humanitarian leaders and local innovators, focusing on creating and scaling effective solutions.

Qualifications:

• Bachelor’s degree required
• Graduate degree preferred
• 5 or more post-graduate years of relevant experience in project management, grant management, and training programs
• 3 or more years of managing staff experience preferred

Responsibilities:

1.  Serve as the primary administrative lead and point of contact for HHI ENP with internal and external partners and stakeholders.
2. Develop and implement project management systems to track all progress, expenses, and deliverables with each programmatic offering.
3. Ensure an optimal flow of information and planning within the ENP team and provide Activity Leads and staff with technical assistance in the planning, design, and implementation of projects as requested, to ensure the coherent use of resources.
4. Schedule all stakeholder meetings which includes ensuring faculty and collaborators are prepared with material and timelines.
5. Liaise with USAID to ensure coordination and timely delivery of all project deliverables and reports.
6. Liaise with faculty and facilitators on curriculum development, organization, presentation, and revision activities, including online curriculum component to facilitate the work of the Instructional Designer and Monitoring and Evaluation Specialist.
7. Supervise ENP staff including the Monitoring & Evaluation Specialist, Instructional Designer, and students.
8. Organize logistics, such as venues, lodging, conference space, travel, and other ENP-related meetings and events as needed.
9. Connect with Communications team to disseminate content regarding ENP activities.
10. Coordinate material as needed for program sessions, including identifying content and supervising its execution.
11. Collaborate with the appropriate departments to manage the ENP budget and ensure compliance with grant terms.
12. Manage shared documents.
13. Oversee performance of direct reports as required by program growth.
14. Coordinate ENP with all other HHI leadership training programs.

Upon request, represent ENP in working groups or meetings.

To Apply:

Access the posting on the Brigham and Women's Hospital Career Portal and search using the Job Number: 3138234

HHI is looking for an Instructional Designer for HHI’s educational programs and online learning activities, such as the Harvard Humanitarian Academy, Executive Negotiation Project (ENP), Building a Better Response (BBR), HHI Learning Management System (LMS), and others. The Instructional Designer will serve as a technical expert to design and develop HHI’s online learning programs, create and implement instructor-led, computer-based, and virtual training modules and courses using innovative technology and learning solutions. The Instructional Designer will be part of the HHI operations team and will work closely with respective principal investigators and project leads who will supervise and guide the instructional design activities. The Instructional Designer will be encouraged to research ways to improve HHI’s education and online learning programs, implement new instructional design approaches, examine similar programs by other organizations, and explore grant opportunities that could support growth. The successful Instructional Designer will have experience in adult learning theory with an in-depth understanding of instructional design and online learning principles, strategies, technologies, and program development, with an eye towards fair use policy and international accessibility.

Job-Specific Responsibilities:

Additional duties and responsibilities include, but are not limited to, the following:

1. Design experiential online and hybrid learning experiences appropriate for adult professional learners
2. Work closely with subject matter experts to craft, revise, and maintain training and additional learning content
3. Collaborate with all HHI staff and faculty on curriculum development and instructional design needs
4. Oversee instructional design and content development activities
5. Develop, in collaboration with project teams, learning objectives, assessment questions that demonstrate knowledge, and assist with question development and updating
6. Participate in monitoring and evaluation planning for education programs and online learning
7. Design, develop, and maintain classroom, virtual classroom, and self-paced training content
8. Provide technical support on individual learning modules, the HHI Learning Management System, or for the virtual classroom as needed
9. Consult in development of assessment instruments to measure efficacy of learning content and curriculum in meeting program goals.
10. Spearhead review of all online course content and prepare new course scripts to optimize learner experience
11. Research and script online videos
12. Evaluate text for outdated learning or sector policies on a short timeline, and confidently update sections with input from project teams
13. Plan for an ongoing system of training review and user feedback; expansion of training to other venues, languages, and geographical regions; expansion of access to training via hand-held devices and remote access; and combining on-line training with simulations and field educational programs
14. Oversee the effort of student interns related to HHI’s education and online learning programs
15. Other duties as assigned

Qualifications:

1. Bachelor’s degree required
2. Graduate degree in a relevant field preferred
3. Three or more years as a lead content developer, or depth of experience as part of an Instructional Systems Design team, working on programming related to adult learning, executive education, and professional development

Additional Qualifications:

1. Demonstrated ability to establish and manage complex project plans with competing priorities.
2. Excellent interpersonal and organizational skills.
3. Excellent collaboration skills across time zones and geographic locations.
4. Detail oriented, self-motivated, and able to work in the absence of complete information.

To Apply:

Access the posting on the Brigham and Women's Hospital Career Portal and search using the Job Number: 3148788

HHI is looking for a part-time (60%) Monitoring and Evaluation (M&E) Specialist primarily for the HHI Executive Negotiation Project (ENP) and general HHI activities to serve as a technical expert on all monitoring and evaluation activities. The M&E Specialist will be responsible for developing monitoring tools and frameworks, applying qualitative and quantitative evaluation methods, collecting and analyzing data, measuring the efficiency, effectiveness, impact, and sustainability of projects, as they relate to expected outputs, and all reporting requirements to sponsors and other stakeholders. The M&E Specialist will work closely with the ENP project lead and team, as well as other HHI staff and faculty.

About the Executive Negotiation Project:

The HHI Executive Negotiation Project - Advanced Strategies for Humanitarian Leaders is a program designed by HHI to advance field level innovation and advanced leadership development with the aim to enhancing organizational performance and equipping humanitarian practitioners at multiple levels to plan and engage in humanitarian negotiations at the local, regional, and international levels, and to operationalize principled humanitarian action in complex environments.

ENP is a 24-month program funded by USAID aiming to enhance the capacity of humanitarian leaders to engage creatively and productively with local and national organizations, including political actors and armed groups, and to develop strategic and tactical approaches to better advance the aims of principled humanitarian action. This will be accomplished by creating a unique academic partnership with USAID and with field leaders and organizations to bridge the gap between theory and practice.

The ENP will work with USAID to create a dynamic online and onsite community of learning and practice by implementing three distinct programmatic activities serving different groups of participants:

1. Negotiation Strategies for Senior Leaders in the Field: Providing strategies and approaches for senior executive humanitarian leaders, focusing on responsible leadership and negotiation across sectors;
2. Humanitarian Access Negotiation for Frontline Leaders: Proven advanced negotiation training programs for local humanitarian leaders, focusing on operational challenges and dilemmas, as well as developing the capacity of national staff;
3. The Humanitarian Design Lab (HDLab): Creating a learning partnership between academic organizations, humanitarian leaders and local innovators, focusing on creating and scaling effective solutions.

Principal Duties and Responsibilities:

1. Create a detailed monitoring and evaluation framework and yearly work plan, including formative, process, and impact evaluations
2. Design a Logic Model and keep track of its lifecycle
3. Develop a process improvement system to maintain and track progress and impact of programs
4. Advise on the creation of reporting / analytics tools
5. Liaise with project leads to monitor and ensure that programmatic activities align with intended results, outputs, outcomes, and timeline expectations
6. Collect, extract, analyze, and visualize consistent data throughout the duration of the project
7. Create and submit bi-weekly and quarterly reports to the program team and sponsor as required
8. Prepare and edit visual presentations of data and information for workshops and presentations including, charts, graphs, tables, etc.
9. Be responsible for all sponsor deliverables related to M&E
10. Produce high quality publications, reports, and other dissemination products as needed.
11. Be available to meet with the program team for regular online check-ins

Qualifications:

1. Bachelor’s Degree
2. Master’s Degree (with a specialization in M&E preferred)
3. Three to five years of relevant work experience in monitoring and evaluation, and impact measurement
4. Knowledge and experience related to humanitarian action, negotiation, global health, international development, or adult learning / professional development a strong plus
5. Concrete skills in formal M&E tools, program planning, process improvement, and project management
6. Demonstrated ability to establish and manage complex project plans with competing priorities
7. Demonstrated experience in monitoring and evaluation in both online and onsite learning environments
8. Excellent interpersonal and organizational skills
9. Excellent oral and written proficiency in English; French is a plus.
10. Demonstrated confidence and exceptional ability to communicate clearly and effectively in person and online with multicultural stakeholders
11. Excellent negotiation and collaboration skills across time zones and geographic locations
12. Availability to travel internationally when needed
13. Able to work in the absence of complete information
14. Must be detail oriented and have proven ability to self-motivate with a strong sense of initiative.

To Apply:

Find the job on the Brigham and Women's Hospital hiring website and apply online using the Job Code: 3149250